VendorProof vs. myCOI
myCOI is a solid COI tracking tool. But if you also need to track W-9s, contractor licenses, and tax compliance, you need a second tool — or VendorProof.
The Key Difference
myCOI specializes in Certificate of Insurance (COI) tracking and verification. It does that well. But small businesses that manage subcontractors need more than just insurance tracking:
- W-9 forms — Required for 1099 filing. IRS penalties of $60-$330 per missing form.
- Contractor licenses — State and local licenses, trade certifications, OSHA training.
- Custom document types — Background checks, safety certs, bonding, NDAs.
With myCOI, you still need a separate system for W-9s and licenses. VendorProof tracks everything in one place.
Feature Comparison
| Feature | VendorProof | myCOI |
|---|---|---|
| COI / insurance tracking | ||
| Expiration alerts | ||
| Compliance dashboard | ||
| Vendor reminders | ||
| W-9 form tracking | ||
| Contractor license tracking | ||
| Custom document types | ||
| 1099 filing readiness | ||
| Audit log | ||
| Self-service upload links | ||
| Self-service signup | ||
| Transparent pricing | ||
| Free plan (no credit card) |
Pricing
VendorProof
Free — $50/mo
Transparent pricing on the website. Self-service signup. Free plan available, no credit card required.
myCOI
Contact sales
Pricing not published. Requires a demo and sales process. Typically targets mid-market and enterprise.
Track COIs, W-9s, and Licenses in One Tool
Free forever plan. No credit card. No sales call.
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